We understand that some Setting Examiners, Critics, Markers, Marking Coordinators, Supervisors and Supervisor Coordinators will need to travel to attend compulsory TASC meetings.  Markers, Marking Coordinators may also need to travel to TASC marking centres. TASC will communicate with you to advise where your meetings will take place and whether you are eligible to claim travel reimbursements.

Meetings are planned to take travel time into account, reducing the need for overnight accommodation, with online meetings being used whenever practical to limit travel.

READ the TASC Travel and Accommodation Guidelines before making any travel or accommodation plans. The guidelines set out the requirements to have your travel approved by TASC in advance, travel options and allowances.

It is an expectation that sessional staff will only claim allowances directly related to the time taken to travel to and from work for TASC. All travel and expenses must be approved in advance (at least 10 business days prior to the first day of travel) unless otherwise advised by TASC staff. 

Approval from the relevant TASC delegate must be obtained in advance of any travel being undertaken.  Travel allowances and reimbursements will only be processed if you have received formal approval and notification from TASC.

  • An overnight accommodation allowance where necessary to attend a TASC compulsory in-person meeting that has received confirmed approval before travelling:
    • a copy of your receipt must be provided to TASC (you may need to retain copies of your receipts under ATO travel allowance/income ruling).
  • A meal allowance while travelling (no tax receipt is required by TASC however you may need to retain copies of your receipts under ATO travel allowance/income ruling):
    • dinner and breakfast allowance may be claimed for an overnight stay (at the overnight rate) unless these are included in the accommodation deal
    • a lunch allowance (at the overnight rate) may be paid where travel times align with the schedule of allowances and the work has necessitated travel (or ongoing work) over the lunch period.
    • a lunch allowance (at the daily rate) if you have travelled over 60kms from your usual place of work and no catering was provided
  • The time taken to travel to compulsory TASC meetings (or exam centres for Markers).
  • Daily lunch allowance for same day travel under 60km from your usual place of work
  • Allowances on a day when there is no TASC meeting (compulsory meeting or exam centre gathering).
  • Meal allowance if catering was supplied
  • Any travel allowances to attend exam centres when supervising exams
  • Costs associated with accommodation and travel if the TASC meeting (or marking centre) is under 60kms from your place of employment.
  • TASC Clerical Assistant and Exam Supervisor positions do not qualify for travel reimbursements or allowances.

TASC has expectations regarding reimbursements paid for vehicle hire and private motor vehicle use when attending compulsory meetings.

Approval from the relevant TASC delegate must be obtained in advance of any travel being undertaken.  Travel allowances and reimbursements will only be processed if you have received formal approval and notification from TASC.

  • Sessional staff are encouraged to use work cars and travel with other employees wherever possible. DECYP teachers can access corporate pool cars with vehicle bookings made through LBMFLeet. DECYP staff have access to LBMFleet but require an active profile on the system to be able to make bookings. See Making and Managing Bookings – Vehicles.
  • TASC can arrange an AVIS hire car for sessional staff travel (view Avis office locations), bookings can be requested via the Vehicle Hire Approval Form. Please be mindful that we are charged in 24 hour blocks.
  • If work pool cars, car pooling or AVIS hire cannot be arranged, sessional staff may be approved to use their own vehicle, please note the Application to provide private motor vehicle form  will need to be completed before travelling and expires after the exam period, this form needs to be resubmitted for each period of travel.
  • TASC will reimburse for approved travel if you travel more than 60kms one way from your normal place of employment.

Note:

TASC sessional staff are considered ‘occasional users’ and therefore an allowance shall be paid in accordance with the current Department of Education allowances as set out on the Travel Reimbursement of Expenses Claim form.

Other transport expenses (receipts essential)

If you are claiming for re-fueling an AVIS hire car as part of your Travel Reimbursement of Expenses Claim, the official receipts with an ABN must be provided. Please note that fuel expenses cannot be claimed if you are using a private motor vehicle and accessing the per-kilometre rate.

Additional information is available in the schedule of allowances.

READ the TASC Travel and Accommodation Guidelines before making any travel or accommodation plans. The guidelines set out the requirements to have your travel approved by TASC, travel options and allowances.

Please note you can only claim up to the set allowance amounts, not reimbursement of actual costs.

  1. Before you travel:
  • If you have been given a notification that your meeting is pre-approved for travel you will not be required to complete the Request for Approval for Travel Allowance form.
  • Otherwise – at least 10 days before travelling you must complete the Request for Approval for Travel Allowance form and await your confirmation email to advise whether you have been approved to receive travel allowance/s.  Please note approval is for a single travel event, whether single or multiday, separate requests may need to be submitted if you require further travel.
  • If you are going to apply to use your own car for the travel, complete the Application to provide private motor vehicle form so you can be approved to use your own car for work-related purposes.
  • Submit the forms and details of the requested travel to team@tasc.tas.gov.au. We will email you to advise if it is approved.
  • This must happen before we can process your travel claim. Do not submit any claims for travel until you are advised it has been approved as this could mean that your claim will not be paid.
  1. When you travel:
  • Keep details of your travel (including times, kilometres travelled and meals). We recommend filling in the Travel Diary as you go. The Travel Diary is part of the Travel Reimbursement of Expenses Claim form (it is the second tab at the bottom of the spreadsheet) and needs to be submitted when you make your travel claim.
  • Keep copies of all your receipts/tax invoices.  Your receipts for accommodation and any incidental expenses will need to be submitted when you make your travel claim. (TASC does not need to see copies of meal receipts for meal allowances).  However, the Australian Taxation Office may require you to keep all travel receipts.
  1. Making your travel claim:
  • Submit your travel claim after you have travelled (within 20 days).
  • Use the Travel Reimbursement of Expenses Claims form (Excel spreadsheet with two tabs):
    • Make sure you have completed and signed the ‘Travel Diary’ (the second tab at the bottom of the spreadsheet)
    • Complete the ‘Travel Reimbursement of Expenses Claim Form’ (the first tab in the spreadsheet). Do not alter any of the preset amounts as your claim will be rejected.
    • Submit the form to team@tasc.tas.gov.au with all receipts for accommodation and any incidental expenses attached. (Meal receipts are not required).

Note, if any of the above has not been followed or documents are not attached, your claim cannot be processed in a timely manner and may be returned to you for correction.